Executive Search Coordinator

Halifax, NS  

KBRS is seeking a motivated and relationship-driven Executive Search Coordinator to join our Halifax search team. This role offers the opportunity to help organizations across the Maritime region and beyond identify and engage exceptional leaders who strengthen communities and drive impact.  

The Organization 

KBRS is one of Canada’s leading executive search and talent advisory firms. With offices in Halifax, Toronto, Moncton, and St. John’s, we partner with organizations across sectors to identify, recruit, and develop leaders who make a difference.  

We strengthen organizations by finding and developing outstanding leaders. Guided by integrity, curiosity, and care for our clients, our candidates, and each other, our work is grounded in partnership and purpose. We help leaders and organizations thrive through thoughtful, human-centered search and advisory solutions.  

By joining our team, you become a colleague to an outstanding team of dedicated professionals focused on executive search recruitment with leading companies and organizations across Canada.     

Role Description:   

As an Executive Search Coordinator, you will work with a Managing Partner on their respective search assignments, as well as a dedicated Principal and Executive Search Consultant on the team. You will support a variety of key activities related to search execution, including candidate research, advertisement planning and posting, interview scheduling and document creation. You will also contribute to new business development and other key initiatives to support the firm’s success. 

Your Responsibilities:  

• Act as project manager for search assignments and as an informed communicator and key liaison on project progress for team members, client contacts, and candidates, ensuring timely updates throughout the project. 

• Coordinate meetings and interviews with clients and candidates, as well as meeting logistics and technology requirements.  

• Create, format, and proof key client and candidate documents, such as proposals, presentations, job ads, Executive Briefs, reference reports, and invoices.  

• Maintain the accuracy of our database through timely updates and tracking of search and business development information.  

• Support the planning and posting of approved advertisement programs and expense reconciliation. 

• Provide candidate research support, leveraging critical and creative thinking to identify prospective candidates through multiple sources. Conduct preliminary outreach and candidate screening as needed. 

• Assist with the recruitment and selection processes, including collecting applications, screening candidates, and conducting reference checks.    

• Support inclusive recruitment practices aligned with our commitment to diversity, equity, and inclusion.   

• Manage the Partner’s schedule and coordinate meetings and travel arrangements. 

• Participate in delivery of team meetings and team-building activities, contributing to a positive, collaborative, and supportive team environment. 

Who You Are:    

• Tenacious and persistent in completing complex projects.    

• Personable and professional, with strong communication skills and the ability to build rapport via phone and email.    

• Highly organized, with the ability to manage multiple projects simultaneously.    

• Motivated to produce high-quality work with a strong attention to detail.    

• Completion of post-secondary education in a relevant field is preferred.   

• Positive attitude and willingness to contribute to team and office culture. 

What We Provide:   

• Mentorship and hands-on experience in HR and recruitment.   

• Exposure to recruitment processes and organizational culture-building.   

• A collaborative and inclusive work environment.   

• Opportunity to contribute meaningfully to team success.   

To express interest in this opportunity please apply online by clicking “Apply Now” below.   

For more information contact Camilla Quaglia at cquaglia@kbrs.ca.  

KBRS is committed to being an organization where diversity and different perspectives are valued. We strive to be an organization that is inclusive, supportive, and reflective of the communities and organizations we serve, and we encourage applications from all those candidates who contribute to the diversity of our firm.   

As part of the recruitment process, KBRS will provide support in its recruitment processes to applicants with disabilities, including accommodation that considers an applicant’s accessibility needs. If you require accommodation to participate as a candidate in the recruitment process, please contact accommodate@kbrs.ca or communicate your needs to our team.   

To learn more about KBRS, our job opportunities, and career advice we invite you to explore our site and subscribe for career alerts.